A special meeting

A Special Meeting

A Special Meeting

This is the eighth part of our series on meetings. Today we’re covering a special kind of meeting. So far we’ve covered informal, formal meetings, telephone conferences, in-house and supplier meetings.

Let’s see if you can guess what kind of special meeting we have in mind

Here are a few hints 

  • For this special meeting you definitely need an invitation and you definitely need to prepare
  • An agenda is not necessary
  • Sometimes you know who you’ll be meeting and sometimes you don’t
  • Someone should be taking notes, however, you won’t receive a copy of these minutes after the meeting
  • However  you will be contacted afterward

You’ve probably figured out, we’re not talking about a blind date.

The special meeting we’re talking about is a job interview.

Obviously, there are different perspectives to consider. Today we’re going to focus on the interviewer or interviewers.

Possibly you’ve already done numerous job interviews in German or your native language and you need to add some parts in English or you want to conduct the complete interview in English. Of course the interviewer has to prepare as well for his or her role. Your task is to find the best fit for the job, which is no challenge for you in German or your native language, however, in English it still is.

Basically we’ve decided to provide you with some phrases to help you through the interview procedure.

Introductory Phase

As in German you start off with an introductory phase, which includes the introductions, creating the right atmosphere, explaining the procedure and answering any initial questions.

After you’ve introduced yourself and any other interviewers you can start off with thanking the interviewee for coming and have some small talk to create a comfortable atmosphere, which will help the interviewee to relax and feel at ease.

  • Thanks for coming
  • Please feel free to ask any questions you may have
  • Did you have difficulties finding us?
  • How was you journey?
  • Can I offer you any refreshments?

The Procedure 

Then you can start with explaining the procedure and answering any initial questions

  • I’m going to start by … and then we’ll talk about … . Finally, we can deal with any points you would like to raise.
  • We’re interviewing more people so I’ll be able to tell you something by the end of the week / next week.

The Job

Next you can give information about the job.

  • We’re looking for someone who can …
  • It’s a challenging / demanding role
  • We need someone to deal with / manage / organise …
  • You would be responsible for …
  • You would receive training / a mentor for eight weeks

The Questions

As a next step you’d ask questions, giving the interviewee the opportunity to talk about him- or herself and their education and experience and questions to find out if this person has what you are looking for and what you need.

  • Tell me about yourself
  • Tell us about your education 
  • What aspect of your job do you like best?
  • Can you tell us about /describe your last / present job?
  • What do you know about …?
  • Why did you leave your last job?
  • Please tell me what experience have you had of …?
  • What exactly were your responsibilities in your previous position?
  • Tell me about your strengths / weaknesses?
  • What would you say your strengths and weaknesses are?
  • How would your colleagues describe you?
  • Why do you think we should hire you?
  • What can you offer us?
  • Can you give me an example of a situation when you had to use your initiative?
  • What do you think you can bring to the post? *
  • How did you go about dealing with …?
  • How would you handle …?
  • Why did you deal with the situation in that way?
  • Where do you see yourself in five years’ time / five years from now?
  • What kind of salary do you expect?
  • I’d like you to tell me …
  • Could you give an example of …?  
  • Could you tell me some more about …?
  • What exactly do you mean by …?
  • Could you enlarge on that?

The Final Phase

At the end you’d finish by asking the interviewee, if he or she has any questions you can answer and informing him or her when you will be in contact again.

  • Do you have any questions?
  • You’ll hear from us in …
  • We will contact you by …
  • We will get in touch with you for a second appointment
  • It was nice meeting you
  • Have a safe trip home

So, there you have it!

That wraps it up for today. Pass by next week  when we focus on the interviewee.

In case you’d like some help preparing for a job interview, then please just schedule a call with me click here to schedule a call and tell me about it. Are you interested in other business English skills? Then check out the post about listening here and about using your voice effectively here

One more thing

Yvette and I have a podcast called “Your English Podcast”.  You can find it on iTunes and on Spotify sign up for it, so you don’t miss the next episode.

Are you on social media? Let’s connect on Instagram, Facebook, LinkedIn, Xing and Twitter. 

Take care



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