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Presentation Basics the Structure and the Slides

Presentation Basics, the Structure and the Slides – just so it’s clear this is another part of the basics

Just like last week’s post, this one is covering the next two points of Presentation Basics, the Structure and the Slides. In case you’ve missed the first part, you can find it here. By the way, you can download all points as a PDF document to help you prepare for your next presentation hereAre you ready for the second part of Presentation Basics?

 

Let’s get started with the next points of presentation basics:

 

The Structure

Your presentation’s structure depends on many aspects, some I told you about last week, like your “why”, your audience and your topic. You need to consider those aspects before you start building the framework, which will be a perfect fit for your content.
Your structure needs to have three parts:

  • an introduction
  • a main part
  • a conclusion

The introduction

In this part you want to ensure you will have your audience’s complete attention for the duration of your presentation. That’s why you inform them about yourself, your company, your position, your expertise, about what they are going to hear and/or see and why they should pay close attention to your presentation. Let them know how long your presentation is going to last and when they can ask their questions. Tell them what they don’t know yet and what they have to know. 

The main part

If necessary, this can be split into sections, however, preferably not more than three. If you need to make sections and to avoid confusion, please make sure you keep your audience informed about which section you’re covering at that moment. Introduce your point, explain it and give examples. Make sure you have supporting points and evidence. Finish the section by recapping and returning to your point.

The conclusion

Once you have reached the end, announce it. Summarise the key points or key benefit your audience needs to remember and give them your call to action. Thank them for their time and attention and invite questions.

 

Finally, let’s move on to my next point:

The Slides

 Your slides are visual aids, which really help and support you and your presentation. When designing the slides, please consider these guiding questions:

  • Do all slides match? Do they have the same design / font / colours? 
  • How many slides do you have?
  • Is there text on the slide? How much text is on each slide?
  • Does each slide have something important to say?
  • Is each slide a real visual aid?
  • Can you use a picture or simple graph instead of text?
  • Does each slide reinforce or clarify a point?

With the slides you want to help your audience see your point and/or their benefit. Avoid having your audience read too much text from your slides. Keep eye contact with your audience for at least 90% of the time. Do not turn your back on them. Speak before you click for the next slide.

You are in charge of the slides, do not let them take charge of you! 

 

That just about wraps it up for today

 

One more thing though, Yvette and I have set up an early interest page for an upcoming course about presentations. Check out all the information about it here.

 

Please join me again next week, when I cover part three of presentation basics to help you communicate successfully in English and get your point across.

Have a wonderful time and take care

Nadia

 

PS Last week’s post might be interesting for you too. Read it here.

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